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Opening a Case

Website Content Area: 
Special Education
Book Type: 
Guide
Paragraphs: 

What is a case?

A case refers to all information and actions associated with a particular request for an impartial hearing as recorded in the IHRS. Each case is assigned a unique, numeric Case Identifier (ID). All case information is linked to the ID.

What is an expedited case?

An expedited case involves an impartial hearing request usually concerning the placement of a student with a disability in an interim alternative educational setting (IAES) because of issues arising from the discipline of such student. Expedited cases have much shorter timelines, and the timelines are based on school days.

The school district calculates and enters the compliance date when initially entering an expedited impartial hearing request in the IHRS. The compliance date is 30 school days from the date the district received the expedited request. When calculating the compliance date, day number one is the first school day after the receipt of the request.

The impartial hearing officer appointed to the case receives an automated email notification generated by the IHRS with the expedited compliance date calculated by the school district.

When is a case entered?

The district needs to enter the required information immediately upon receipt of the request for an impartial hearing.

Entering a New Case Record

Step 1: Click Case Maintenance on the IHRS home screen.

Step 2: Click New only if this is the first time you are opening a new case.

Step 3: The Case Maintenance data entry screen opens. The eight fields marked with an asterisk(*) are required to open a case and establish a case identifier number. Enter the required information.

Required Case Maintenance Data for New Case
Field Name Description
* Request Date

Parent-requested impartial hearing: The first business day the due process complaint notice is received by the district.

District-requested impartial hearing: The date the due process complaint notice is filed.
* Requestor The party filing the due process complaint: school district, parent/guardian, or emancipated minor.
* Expedited? Indicate whether the case is expedited. The default value is N.
Expedited Compliance Date (* required if Y is indicated in the Expedited? field) The date the decision is due from the IHO on the expedited hearing.
* Student Placement The student’s placement on the current IEP. 
* Student Classification The student’s classification on the current IEP.
* Case Type The type of case (CSE or CPSE). The default value is CSE.
* District Representative Name The person who the Office of Special Education contacts regarding case data and case activity in IHRS.
* District Representative Email The district representative's email address.

Step 4: Click Save. Please take note of the Case Identifier number automatically assigned to the case.

Note: If you forget to note the Case Identifier number, go to Summary-Case Query and enter the name of your school district in the Institution field to obtain a list of all district cases (see Entering and Searching Case Data).