OSC Vendor information for NYSED payments
OSC Vendor ID numbers/Payee Information Applications
In order to claim reimbursement for MSA-CAP or other ORISS funded grant opportunities, Religious and Independent schools are required to obtain an Vendor ID number and register your school's vendor account in the .Ìý Ìý Please look up your school in to ascertain your school's OSC Vendor ID (aka payee #) before beginning any grant applications or reimbursement claims. Religious & Independent schools cannot receive payment from NYSED without first establishing a vendor account from OSC.
If your school wishes to receive reimbursement funds from NYSED, and does not have an OSC Vendor ID#, you must complete both the NYSED Substitute W-9 form and the Payee Information forms below and submitÌýby mail with anÌýoriginal signatureÌý(photocopies and emailed applications are not acceptable) to our office:
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Office of Religious and Independent School Support (ORISS)
RoomÌý1078ÌýEBA, 89 Washington Avenue
Albany, NY 12234
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Payee Information Application Form (PI) and the NYSED Substitute Form W-9
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See below for FAQ questions about the PI applicationÌý
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The PI application is asking for a UEI? What is a UEI?
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On July 10, 2019, the federal government announced that the DUNS (Data Universal Numbering System) number is being replaced by a new 12 character alpha-numeric value, called the Unique Entity Identifier (UEI), as the unique and official identifier for entities doing business with the federal government.Ìý While the DUNS number was issued and maintained by Dun and Bradstreet, a proprietary third party, the UEI will be generated by the federal System for Award Management (). Please visit SAM.gov to look up or register for a UEI # before submitting your vendor ID application to ORISS. Your application will be returned as incomplete if the UEI number is blank.
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Can ORISS help me access or update my SFS vendor account?
- No.Ìý Questions concerning the establishment or maintenance of a vendor account should be addressed to SFS directly.ÌýIt will be the school’s responsibility to ensure that this information is correct and kept up to date.Ìý Each school that received an OSC Vendor ID will or has already been given a User ID and Password for your Designated Administrator to access and manage your vendor record at the ÌýQuestions concerning the establishment or maintenance of a vendor account should be addressed to SFS directly: Phone: (855) 233-8363 or (518) 457-7717 or Email:Ìýhelpdesk@sfs.ny.gov
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Direct Deposit/ACH
The Office of the State Comptroller has instituted Automated Clearing House (ACH) as the preferred payment method and are now requiring vendors already enrolled in ACH to be paid utilizing the ACH payment method. Vendors that have selected the receipt of paper checks as their preferred method of payment will continue to receive checks. However, we strongly encourage vendors and schools which are still receiving checks to enroll in ACH for Direct Deposit. ACH payments provide both the sender and receiver with the advantages of improved controls, reduced chances for check fraud, better cash management, and greatly reduced bank charges.
To enroll in ACH:
- access your vendor account in the Statewide Financial System (SFS) and confirm that ACH is selected as the preferred method of payment, if not then-
- navigate to the Location tab and select the PayablesÌýhyperlink.ÌýOnce in Payables, the payment method is displayed under the Additional Payables Options, Additional Payment InformationÌýsection. (If the Payment Method selected is ACH, all payments will now be made via direct deposit.)ÌýÌý
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Download the pdf instructions below for detailed instructions:
How to update your Vendor Account in SFS
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If you have questions after using the online Self-Service for Vendors, please contact the SFS Help Desk directly by email or phone.
ÌýSFS Help DeskÌý Ìý Ìý Ìý Ìý 877-737-4185 toll-free | 518-457-7737
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Changing Payment Information (Supplier/Vendor accounts in SFS)
Each school with an OSC Vendor ID (listed on ) is responsible to maintain an up-to-date vendor record* withÌý (Statewide Financial System) through theÌý.
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Questions concerning the establishment or maintenance of a vendor account should be addressed to the SFS (Statewide Financial System) Help Desk by email or phone.
(855) 233-8363 or (518) 457-7717Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìýhelpdesk@sfs.ny.govÌý
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*Please note that updating your school's data will NOT automatically update your in SFS, which is operated by the , not by NYSED. Instructions for changing your supplier/vendor account areÌýlocated in the Direct Deposit section on this page above.